Evaluation and Selection of Applicants

Evaluation

Applications will be examined and evaluated by the SME Cell of the Ministry of Industries in its capacity as Contracting Authority, with the assistance of external assessors in accordance with the following criteria:

STEP 1 Opening and administrative checks and concept note evaluation. 

The following will be assessed:

  • The submission deadline has been respected. If the deadline has not been respected the application will automatically be rejected.
  • The Concept Note satisfies all the criteria specified in points 1-5 of the Checklist (Section 2 of Part A of the grant application form). If any of the requested information is missing or is incorrect, the application may be rejected on that sole basis and the application will not be evaluated further.

The evaluation of the Concept Notes that have passed the first administrative check will cover the relevance and design of the action. The preselected applicants will subsequently be invited to submit full applications.

STEP 2: Evaluation of the full application. 

The following will be assessed:

  • The submission deadline has been respected. If the deadline has not been respected the application will automatically be rejected.
  • The full application form satisfies all the criteria specified in points 1-8 of the Checklist (Section 6 of Part B of the grant application form). If any of the requested information is missing or is incorrect, the application may be rejected on that sole basis and the application will not be evaluated further.

An evaluation of the quality of the applications, including the proposed budget, and of the capacity of the applicant and its partners, will be subsequently carried out in accordance with the evaluation criteria. 

There are two types of evaluation criteria: selection and award criteria.

The selection criteria are intended to help evaluate the applicants’ financial and operational capacity to ensure that they:

  • have stable and sufficient sources of finance to maintain their activity throughout the period during which the action is being carried out and, where appropriate, to participate in its funding;
  • have the management capacity, professional competencies and qualifications required to successfully complete the proposed action. This also applies to any partners of the applicant.

The award criteria allow the quality of the applications submitted to be evaluated in relation to the set objectives and priorities, and grants to be awarded to actions which maximise the overall effectiveness of the Call for Proposals. They enable the selection of applications which the Contracting Authority can be confident will comply with its objectives and priorities. They cover such aspects as the relevance of the action, its consistency with the objectives of the Call for Proposals, quality, expected impact, sustainability and cost-effectiveness.

STEP 3: Verification of the eligibility of applicant and the partners. 

The eligibility verification, based on the supporting documents requested by the Contracting Authority (see Section 2.4) will only be performed for the applications that have been provisionally selected according to their score and within the available financial envelope. 

  • The Declaration by the applicant (Section 7 of Part B the grant application form) will be cross-checked with the supporting documents provided by the applicant. Any missing supporting document or any incoherence between the Declaration by the applicant and the supporting documents may lead to the rejection of the application on that sole basis. 
  • The eligibility of the applicant, the partners, and the action will be verified according to the criteria set out in Sections 2.1.1, 2.1.2 and 2.1.3 of the Grant Scheme Guidelines.

Following the above analysis and if necessary, any rejected application will be replaced by the next best placed application in the reserve list that falls within the available financial envelope, which will then be examined for the eligibility of its applicant and the partners.

Submission of supporting documents for provisionally selected applications

Applicants who have been provisionally selected or listed under the reserve list will be informed in writing by the Contracting Authority and request to supply the documents outlines in 2.4 of the guidelines in order to allow the Contracting Authority to verify the eligibility of the applicants and their partners:

Notification of the Contracting Authority’s decision

Applicants will be informed in writing of the Contracting Authority’s decision concerning their application and, in case of rejections, the reasons for the negative decision. Applicants believing that they have been harmed by an error or irregularity during the award process may file a complaint. See further Section 2.4.15 of the Practical Guide.